The Institute for Clinical Pastoral Training (ICPT) has developed this refund policy to clearly identify the refund due if the student cancels, withdraws, or is terminated from the program or if ICPT cancels a unit. I understand that I have the right to withdraw at any time. I also understand that there is no notification required to withdraw.
ICPT cancellation – ICPT cancels a unit prior to the start date.
Student cancellation – The student cancels and/or no-shows and fails to begin the unit on the scheduled start date.
Student withdrawal – A student may be administratively withdrawn if the following occurs:
missing two (2) consecutive video group meetings; and/or
failure to attend two (2) consecutive supervisory coaching sessions; and/or
failure to log-in to the ICPT Learning Center (Canvas) for two (2) consecutive weeks; and/or
failure to attend and post on the discussion board(s) in their cohort within the ICPT Learning Center for two (2) consecutive weeks; and/or
failure to submit two (2) consecutive required assignments; and/or
failure to adhere to ICPT’s policies and procedures.
Last day of Attendance (LDA) – The last date the student submitted a required assignment, participated in a supervisory session, or participated in a discussion forum.
Date of Determination (DOD) –The date the student gives written or verbal notice to the institution or the date the institution terminates the student by applying the instructions attendance, conduct, or satisfactory academic progress policy.
Rejection of an applicant – If an applicant is rejected by ICPT following submission of the New Student Application form a full refund of all monies will be paid less the Application Fee of $75.
Program cancellation – If ICPT cancels a unit subsequent to the student’s enrollment, all monies paid will be refunded.
Student withdrawal prior to the start of class or no show – If a student, accepted for Enrollment by ICPT withdraws prior to the start of class, they will receive a refund of all monies paid less the $75 Application Fee.
Withdrawal or Termination after the Start Date of a Unit Refund amounts will be based on the students LDA.
First week of the unit – The student will be refunded 90% of the tuition paid. ICPT will also retain the Application fee.
Beginning of the second week of the unit through the end of the sixth week (12th week for part-time units) ICPT will retain the Application fee; plus, a pro rata portion of the tuition for the unit and 10% of the unearned tuition.
After the sixth week (12th week for part-time units) – There is no refund. The student is responsible for all tuition and fees.
Refunds will be processed within 45 days from the date of determination via the method of payment utilized by the student (e.g. debit/credit card or check (if applicable). ICPT is not responsible for lost checks.